The key to an organization’s success is, well, organization.
Be it a small non-profit, a club, a charitable trust or a anything else in between, you want to be able to handle and organize your members economically. After all, what exactly are you without your members, the men and women who’ve come together under a singular cause, interest or intent. They are your company’s heart, and we always have to take care of our hearts. So whether you want to charge them their dues or for events, keep them informed or generally make sure everything’s okay, you are going to need help.
You’re capable of doing it yourself of course, but there was a way for the load to be lighter, why would you say no?
Amongst the many membership management applications out there, a standout that we believe in and will be reviewing in this review is Wild Apricot. We’ll take you through the software, its attributes, its pro’s and cons, and it’s pricing as we discuss why we think Wild Apricot should you and your organization’s top pick.
Let’s not waste any time and hop to it!
What is Wild Apricot? Wild Apricot Membership Levels
As stated earlier, Wild Apricot is a membership management program. It is a cloud-based management solution perfect for organizations, professional associations, communities, clubs and non-profits.
It’s you one-stop solution for handling everything about your members, from exploring and maintaining a database, to events and funds. Through this program, you can easily communicate with your members, send out mass emails and it can even make things like registration super simple.
Don’t feel intimidated as this software was designed to not be intimidating for first timers as signing up is actually easy.
The benefit of owning a membership management software on your own side is not strictly limited to the actual management of your current members. You can even use this to spread influence to entice new people to join you.
And the more you have, the better right?
As a platform that’s friendly even to those of us who aren’t exactly tech-savvy, It may also be used for other purposes which we can enter when we dig into what it does and how it does it.
The Features: Membership Administration
Wild Apricot’s crowning feature is, its member management.
Defined by its simplicity, you can do so much with ease. Apart from the simple contact database that includes the basics — keeping tabs on members and donors — you can use tags to look for very specific things in your database.
Need to know who skipped a meeting? Who’s paid and who hasn’t? That would be easy to look up through these custom queries. Taking it a step further, you can take this information and send a customized group email to only specific tagged people, without needing to annoy or bother people that aren’t concerned with your specific reminders. This is especially important as data like this will help you make decisions about how to run your business and lead it to success.
You can also make pages specifically for the public, and others that are members-only. Examples would be member directories, member renewals, newsletters and special content for newbies.
Wild Apricot also has an event coordination feature that lets you promote, offer discounts or even remind people to come to an event. There’s even a way for you to remind members of a multi-session event about it on a regular basis, throughout the entirety of the event. Wild Apricot Membership Levels
The Features: Templates, Email Campaigns and Widgets
When you start up, Wild Apricot automatically generates basic pages, an event calendar and even a membership application form for you with a collection of templates. You may then bolster the groundwork they laid out for you by adding things such as a blog or a newsletter.
Another particularly good issue is the way the templated pages of Wild Apricot are smart enough to adapt and scale to whatever screen they’re being viewed on. There are even fully responsive website themes that deserve a good look at.
Email Campaigns is another key feature of theirs that’s particularly helpful. You can send an unlimited quantity of emails to every membership level. You’re even empowered to set who you’ll send emails to — whether it’s a very specific group of members within your organization or literally everyone. This offers good control in your campaigns and helps you persuade the people who are actually interested.
Wanna find out if the email you sent has been opened, read, or responded to? Wild Apricot can let you of know this valuable data
Another cool aspect is Wild Apricot’s ability to embed Widgets to other websites — such as, for example, calendars or membership applications. Have a WordPress blog and an event you really want to both promote and show off? Now you can, easily.
If you need help or need to find out more about it, their support forum is extremely useful.
Is the Price Crazy?
So with all that ready for you, what will it cost to be able to use Wild Apricot?
The price packages are good and fair, All things considered.
For starters, it does not include any set up charges, and you can use it for free if you simply need about 50 slots for contacts in your organization, with just 1 administrator. If your organization is rather small, then this price isn’t exactly that bad.
Let’s just say it again: It’s completely free!
Got that? Good!
Now we can go in depth into the paid tiers.
For the $40 tier, you get up to 250 contacts and five admins and then at the $70 per month tier, that goes up to 500 contacts and 10 admins. There’s a Professional Plan that costs $130 a month, and will allow one 2000 contacts and up to 25 admins.
Not bad if your group or organization really has to step things up and grow.
If you’re a large enterprise or multinational looking into a different level of member management, then there is the Network tier. It will cost $240 per month and will include 5,000 contacts and an infinite amount of admins.
If you need to go even bigger, then the next tier you need to consider is the Network Tier. At an extra $30, coming out at $270 per month, the Enterprise Tier enables you 15,000 contacts and unlimited admins. With that being their highest tier, it should be more than sufficient even for the bigger groups and companies on the planet. It is called the Network tier for a reason after all.
As a nice little bonus, you can get a 10 percent discount if you pay annual and, in case you qualify, you will find volume pricing discounts for organizations with a lot of different chapters. Wild Apricot even provides an APIT — application programming interface — that will let your company that can automatically retrieve or update date stored in their database.
In case you want to update payments or membership info, the API can do that for you. Another added bonus, making what you are paying (or not paying if you are organization is less than 50 people) well worth it. Wild Apricot Membership Levels
Is Wild Apricot The Right Choice For You?
Wild Apricot understands the role it can play in your life, and that’s one of its greatest strengths.
For those that decide that Wild Apricot is for their organization, their decision is not for nothing because it has a lot to offer It acknowledges the fact that organizations, clubs and even businesses need a well-built website that enables membership management. More than just being a site builder, a program that can offer useful widgets, terrific design templates and was created to be user friendly, even for those that are coding deficient — it’s a time saver.
When time isn’t just money, but life, automation may make management a hell of a lot simpler. Your admins and managers, or just that person in the mirror, will thank you for saying yes to it. After all, every little thing that could make something as challenging as being a leader and a manager, a tad bit easier can go a long way.
Database management becomes a breeze, supervisors can view member records and monitor information, donations can be simpler managed — these and so much more simply mean time and effort has been saved, without having to sacrifice anything else. Proper management of data, after all, can make a huge impact for any big business.
Yes, there are other applications out there that can do the exact same thing, and before you commit to anything, of course you should do your due diligence and research. There’s an ideal fit there somewhere. However, let’s just say that, when it comes to membership-based site for organizations such as churches, clubs, Non-profit organizations and associations, Wild Apricot is your best bet.
It’ll work for big companies and enterprises, but it’s not its sweet spot.
So in the event you will need a platform that help you create membership websites that’ll help handle your group or organization, and even grow it, one that is easy to use and allows you to create flexible and beautiful website then this is your answer.
More time, it’s a wonderful gift that Wild Apricot can give, that can do so much for your life.
Frequently Asked Questions Wild Apricot Membership Levels
Q: Can you try it for Free?
A: Yes! There is a free trial available for those interested. Here is a quick video by Wild Apricot regarding their free trial:
Q: If my free trial is gone, what happens to my account? Am I automatically signed up for Wild Apricot?
A: Of sorts. After 30 days, your trial plan will be downgraded to the free version that is advertisement-supported.
Q: Are Wild Apricot Webinars normally recorded?
A: Yes, they are all listed. If you registered for the event and couldn’t go, an online version of the course will go to you.