How to Add a New Member and Payment to Wild Apricot

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The key to a company’s success is, well, organization.

Be it a small non-profit, a club, a charitable trust or a anything else in between, you want to have the ability to manage and organize your members economically. At the end of the day, what kind of group is a organization without its members? They’re your organization’s heart, and we always need to take care of our hearts. So whether you would like to charge them their dues or for events, keep them informed or generally make sure everything’s okay, you’ll need help.

You can do it yourself, but when you can get some top-notch help, why not right?

Even though there’s multiple programs out there that do the same thing, we believe that Wild Apricot is an exception. We’ll take you through the software, its attributes, its pro’s and cons, and it’s pricing as we discuss why we believe Wild Apricot should you and your company’s top pick.

Without further ado, let’s get to it, yeah?

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What’s Wild Apricot? How to Add a New Member and Payment to Wild Apricot

As stated earlier, Wild Apricot is a membership management program. It’s a cloud-based management solution perfect for organizations, professional associations, communities, clubs and non-profits.

It is you one-stop solution for handling everything about your members, from exploring and maintaining a database, to funds and events. Through this solution, you can easily communicate with your members, send out mass emails and it can even make things like registration really easy .

Don’t feel intimidated as this software was designed to not be intimidating for first timers as signing up is actually easy.

The benefit of having a membership management software on your own side is not strictly limited to the actual management of your present members. You could even use this to spread influence to entice new people to join you.

And the more you have, the better right?

As a platform that is friendly even to those of us who are not exactly tech-savvy, It can also be used for other purposes which we can enter when we dig into what it does and how it does it.

The Features: Membership Administration

They key characteristic of Wild Apricot is of course, its membership administration.

A lot of things can be done with ease due to the simplicity of the system Apart from the simple contact database that includes the basics — keeping tabs on members and members — you can use tags to search for very specific things in your database.

Need to know who skipped a meeting? Who’s paid and who hasn’t? That’d be easy to look up through these custom queries. Taking it a step further, you can take this information and send a customized group email to only particular tagged people, without having to annoy or bother those that aren’t concerned with your specific reminders. This is especially important as data like this will help you make decisions about how to run your business and lead it to success.

You can also make pages specifically for the public, and others that are members-only. Examples would be member directories, member renewals, newsletters and specific content for newbies.

Wild Apricot also has an event coordination feature which lets you promote, offer discounts or even remind people to come to an event. There’s even a way for you to remind members of a multi-session event about it on a regular basis, throughout the entirety of the event. How to Add a New Member and Payment to Wild Apricot

How to Add a New Member and Payment to Wild Apricot

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The Features: Templates, Email Campaigns and Widgets

When you begin, Wild Apricot automatically creates basic webpages, an event calendar and even a membership application form for you with a series of templates. You can then bolster the groundwork they laid out for you by adding things such as a blog or a newsletter.

Another particularly good issue is the way the templated pages of Wild Apricot are smart enough to scale and adapt to whatever screen they’re being viewed on. There are even fully responsive page themes that you should have a good look at.

Email Campaigns is another key characteristic of theirs that’s particularly useful. You can send an unlimited quantity of emails to every membership level. You are able to email everyone, a select few and you can also get very specific — such as people whose memberships will expire shortly. This offers good control in your campaigns and helps you persuade the people who are actually interested.

You can even figure out if the email’s been opened, read, or generated a reply — all of which are very useful data.

Another cool aspect is Wild Apricot’s capability to embed Widgets into other sites — such as, for instance, calendars or membership applications. So lets say you have a blog on WordPress, you can show off the event you are managing on it.

If ever you need help or need to find out more about it, their support forum is extremely helpful.

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Is the Price Crazy?

So with all that prepared for you, what will it cost to be able to utilize Wild Apricot?

It’s pretty fair, all things considered.

For starters, it doesn’t include any set up charges, and you can use it for free if you simply need around 50 slots for contacts within your organization, with only 1 administrator. If your organization is rather small, then this deal isn’t exactly that bad.

Let us just emphasize that: It is totally free.

Got that? Good!

So let’s get into the paid tiers.

For the $40 tier, you get up to 250 contacts and five admins and at the $70 a month tier, this goes up to 500 contacts and 10 admins. There’s a Professional Plan that costs $130 per month, and will allow you 2000 contacts and up to 25 admins.

Not bad if your group or company has to step up things and grow.

If you are a large enterprise or multinational looking into another level of member management, then there is the Network tier. It will cost $240 per month and will come with 5,000 contacts and an infinite amount of admins.

If you need to go bigger, then the next tier you need to consider is the Network Tier. At an additional $30, coming out at $270 a month, the Enterprise Tier enables you 15,000 contacts and unlimited admins. With that being their highest tier, it ought to be more than sufficient even for the bigger groups and companies on the planet. It’s called the Network tier for a reason after all.

As a nice little bonus, you can get a 10 percent discount if you pay annual and, in case you qualify, you will find volume pricing discounts for organizations with a lot of different chapters. Wild Apricot even offers an APIT — application programming interface — that will let your company that can automatically retrieve or update date stored in their database.

Let’s say you want to update your organization’s info with new details such as who has paid and who hasn’t, now you can. Another added bonus, making what you’re paying (or not paying if you’re company is less than 50 people) worth. How to Add a New Member and Payment to Wild Apricot

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Is Wild Apricot The Right Choice For Your Business?

Wild Apricot knows the role it can play in your life, and that’s one of its greatest strengths.

Wild Apricot has a lot to offer the ones that choose to use it. It acknowledges the fact that organizations, clubs and even enterprises require a well-built website which enables membership management. More than simply being a website builder, a program that could provide useful widgets, great design templates and was created to be user friendly, even for people who are coding deficient — it’s a time saver.

When time is not just money, but life, automation can make management a hell of a lot easier. Your admins and managers, or just that individual in the mirror, will thank you for saying yes to it. After all, every little thing that could make something as challenging as being a leader and a manager, a tad bit easier can go a long way.

Database management becomes a breeze, managers can see member records and monitor information, donations can be easier managed — these and so much more all simply mean time and effort is being saved, without having to sacrifice anything else. Proper management of data, after all, can make a huge impact for any big business.

Yes, there are other software out there that can do the exact same thing, and before you commit to anything, of course you need to do your due diligence and research. There’s an perfect fit there somewhere. However, let us just say that, in regards to membership-based website for organizations such as churches, clubs, Non-profit associations and organizations, Wild Apricot is your best bet.

It’ll work for larger companies and enterprises, but it’s not its perfect fit.

So in the event you need a platform that help you create membership sites that’ll help manage your group or business, and even grow it, one that is easy to use and permits you to make flexible and beautiful website then this is your solution.

More time, it’s a wonderful gift that Wild Apricot can offer, that can do so so much for your life.

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Frequently Asked Questions How to Add a New Member and Payment to Wild Apricot

Q: Can you try it for Free?

A: Yes! There is a free trial available for those interested. Here is a quick video by Wild Apricot regarding their free trial:

Q: If my free trial expires, what happens to my account? Am I automatically signed up for Wild Apricot?

A: Of sorts. After 30 days, your trial plan will be downgraded to the free version that’s ad-supported.

Q: Are Wild Apricot Webinars normally recorded?

A: Yes, they are all recorded. If you registered for the event and somehow couldn’t go, an internet version of the class will go to you.

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